Executive Board Meeting Agenda — September 27, 2022


  1. Call to Order
    1. Confirmation of Quorum
    2. Approval of August 23, 2022 Executive Meeting Minutes
  2. Old Business
    1. Reminders
      1. Board members (four) please pay membership dues. We currently have 55 members.
      2. When signing at the front desk, have Ms. Christina Simpson input your driver’s license into the system.
      3. Board members sign September general membership meeting minutes to update key executive account holders on the Abingdon PTA’s Wells Fargo account.
      4. CCPTA Representatives Reminder: Please submit your electronic vote.
  3. New Business
    1. Principal Horak Discussion Items
      1. Advocacy to school district for playground sail shades
      2. Dogs on school property
      3. Amphitheater – need formal request to APS
      4. Process for starting a new club - “Girls Who Code” - open to 3rd-5th grade boys and girls. Volunteer POC: Teresa Valdez-Bain. (Computers available? Room reservation fees?)
      5. Snack Pantry food storage (mice) & reminding students about crumbs.
      6. Approval - Application for Bike to School Grant
      7. School Field Trips
    2. Votes
      1. None
    3. Updates
      1. IRS 501(c)3 update - Dan
      2. Snack Pantry update - Megan
      3. Coat drive - Megan
      4. Girls on the Run & Boys Gotta Run - Ashley
      5. Inventory: 500 car magnets, water bottles, & hats - Sharon
      6. BoxTops for Education - Sharon
    4. Advocacy
      1. County Board - Pedestrian Safety + Unleashed dogs on school grounds + School Amphitheater - Sharon
      2. Shade Sails for both playgrounds - Sharon & Ashley
      3. K cups for staff from community donations - Ashley
      4. Student attacked by dog at dismissal time - additional advocacy for enforcement - Dan
    5. Events
      1. October General Membership Meeting - Tuesday, October 11, 2022 (7 pm)
      2. Reflections Due Date - October 20, 2022
      3. Fall Picture Day (retakes) - October 28, 2022
      4. Trunk or Treat - October 29, 2022
      5. Spirit Night at Chipotle - November 2, 2022
      6. Movie Night Collaboration with DEI - TBD November 2022
      7. Election Day bake sale / fundraiser? - November 8, 2022
    6. Discussion
      1. Presentations at General Membership Meetings - Ms. DeOlazo has volunteered for October.
      2. Corporate fundraising - Kay and others
      3. Structure of staff grants program and timing of decisions & disbursements
      4. Creating a collection of staff wish lists on our website like this: https://www.acmpta.com/mpsa-news/teacher-wish-lists
      5. Any additional VP updates
    7. Questions/Comments
  4. Next Board Meeting - Tuesday, October 25, 2022, 8 pm
  5. Adjourn