Executive Board Meeting Agenda — August 23, 2022


  1. Call to Order
    1. Confirmation of Quorum
    2. Approval of August 4, 2022 Executive Meeting Minutes
  2. Old Business
    1. Reminders
      1. Board members to pay membership dues.
      2. Sign up for Harris Teeter Rebates
      3. Laminator funding set aside?
  3. New Business
    1. Principal Horak Discussion Items
      1. Sharing the PTA newsletter over School Talk & Backpack Flyer
      2. Laminator budget funding
      3. Sumo costume
      4. Advocacy for teeter totter repair
      5. Advocacy to school district for playground sail shades
      6. Revisit potential PTA Abingdon email for Amazon donation
      7. Sharing tent donations with extended day
      8. Followup: Girls on the Run coach
      9. Followup: Sending Cheers & Tears Flyers to K families via School Talk
    2. Votes
      1. Removal of Dana Andy and Daniel Branch as “key executives” on the PTA’s bank account with Wells Fargo. Replace former board members with Sharon and Christian as “key executives.” FYI - Requires a general membership vote and documented meeting minutes.
      2. General Budget
    3. Family Engagement
      1. General Membership Meetings - September 12 at 7 pm
      2. Partnership with Shirlington Library and Fairlington Civic Association. Additionally Wells Fargo employees are given paid time off to volunteer; our bank POC Mayara is willing to share volunteer opportunities within her local branch.
    4. Funding
      1. Approval for purchases & Reimbursement Process Christian
      2. IRS 501(c)3 update Dan
      3. Review staff grant requests
      4. Grant Application - National Walk & Roll to School Day is October 12, 2022 Clare
      5. Amazon’s $40K donation for snack pantry - Megan
      6. LifeTouch/Shutterfly Check - Christian/Sharon
      7. Class photos in PTA closet
    5. Volunteers
      1. EduKit Volunteers - Sign up here.
        1. EduKit parent volunteer coordinator Samantha is looking for around 6+ adult volunteers to assist with packaging school supplies and delivering them to teachers’ classrooms on Friday, August 26 at 10 am (for approximately 2 or 3 hours). The job will entail the following: sort, label and distribute about 125 boxes, plus smaller boxes of earbuds.
    6. Literacy Volunteers - Sign up here.
      1. Ms. Holly will be coordinating volunteers to help label phonic supplies. The literacy team needs 5-10 volunteers to assist with labeling phonic supplies.
      2. She can do an initial meeting with volunteers at one of the following times below to detail the process (approx. 10 minutes). Once she shows volunteers how to label a kit, there is flexibility during school hours when volunteers choose to come in to label.
        1. Wednesday, August 24 at 9:30-10:30 am
        2. Wednesday, August 24 at 1:00-2:00 pm
        3. Thursday, August 25 at 9:30-10:30 am
    7. Advocacy
      1. County Board - Pedestrian Safety + Unleashed dogs on school grounds + School Amphitheater Sharon
      2. Shade Sails for both playgrounds
      3. K cups for staff from community donations Ashley
    8. Events
      1. Abingdon Open House - Thursday, August 25, 2022 (1-2:30 pm for PreK and Kindergarten; 1:30-3 pm for Grades 1-5)
      2. PTA Staff Appreciation Ice Cream Truck - August 26, 2022 (1-2 pm)
      3. PTA Kindergarten Popsicle Playdate @ Bailey’s Branch Park, Sunday, August 28 (9-11 am) Note: Shirlington Library will participate.
      4. PTA Tears & Cheers Coffee - Monday, August 29, 2022 (7:30 am - 8:30 am)
      5. PTA Table & Staff Appreciation Snacks @ Abingdon Back-to-School Night (In person)- Thursday, September 8, 2022 (Timing TBD)
      6. First PTA General Membership Virtual Meeting - Monday, September 12, 2022 (7 pm - 8:30 pm)
      7. Abingdon Fall Picture Day - Thursday, September 15, 2022
      8. National Walk & Roll to School Day - October 12, 2022
    9. Discussion
      1. Additional VP updates (e.g., spiritwear, etc.)
    10. Personnel
      1. Yearbook Love Lines Coordinator - Ellen Dobro
      2. School Directory - Kathryn Vesey White
      3. Reflections - Mary Savig
      4. Afterschool Enrichment Coordinator - Munavar Rakhimova
    11. Questions/Comments
  4. Next Board Meeting - Tuesday, September 27, 2022, 8 pm
  5. Adjourn