Executive Board Meeting Minutes — April 3, 2022

Recent Successes: #

Read-a-Thon: raised around $20,000! Clare to distribute awards/prizes and coordinate administrative staff for sumo.
Teacher Appreciation Coffee and School Supply Buffet was very well received by staff and many of them expressed appreciation at Picture Day.
Getting Garden ready for Spring Planting.

Additional funding may be needed (Budget for this event in 2019 was $3500); will bring this to a vote at April 19 meeting.
Ashley received a quote for Cinco de Mayo Lunch for about $800 (best quote was from Guapos).
Ashley has quotes from spirit gear vendors, and will set up an order form for teachers to complete with their size preference.
Other ideas include candy, yoga, apple cookies, and encouragement notes.

Jackie to clarify from Ms. Jondahl any volunteer limitations if the event is indoors; Jackie to clarify with Ms. Bronco if there is the ability/desire to offer transportation to families.
Sharon to send a picture of the mascot costume to Lauren’s mother to see if a low-cost repair can be made.
Meredith, Sharon to coordinate performance groups, food vouchers, food trucks, and other ideas for International Night.

Donation of wood chips and stumps to create learning spaces in the garden.
The Eco Action students are in the process of selecting a storage shed for the garden. Items donated include wheelbarrows and garden tools.
Garden Bench in honor of Andrew Vitols has been ordered and should arrive in late April. It will be free-standing per Mr. Horak’s request so it can be moved at a later date if needed. Jackie and Sara to talk to Fairlington 5k and Lizzie Lyons to discuss dedication.

Table this whole discussion (except for shirts for Teacher Appreciation) until the next board comes on.
Discussion of getting up a table at the Fairlington Farmers Market to sell spirit wear and recruit volunteers was inconclusive. Sara to contact Fairlington Farmers Market.

Dan Burd to coordinate this committee and ask for volunteers at upcoming meeting.

Jackie is meeting with Ellie Splan to discuss 5th grade promotion on Monday afternoon. Will work on this the first 2 weeks after spring break with parents who volunteered to help with Lovelines/yearbooks. Order is due in late April/early May.
Clare to report at next PTA meeting re: Boon Supply fundraiser.

Ken, Jackie, and Sara to coordinate this effort and confer with Ms. Fatorous post book fair. Book Fair is April 25-29.

Option School lottery hasn’t been held, deadline to accept/decline is May 13 to accept or decline. To coordinate this effort later in the school year.

New Board for the 2022-2023 SY (Nominating Committee meets April 6)
International Night - May 13
Book Fair - April 25-April 29 (Ms. Fatorous has specifically asked for support this year and has three parent volunteers running the event: Tina Kelly, Maureen Harlow, and Emily Lyon). Signup genius is forthcoming.
Teacher/Staff Appreciation Week - May 2-May 6
5th Grade Promotion/Yearbooks (Gunston Graduation is morning of May 15, could be a ceremony that afternoon or Thursday).