This is how funds were budgeted and spent during the 2022-2023 school year.
| Budgeted | Budgeted | Actual | Actual | |
|---|---|---|---|---|
| Activity | Income | Expenses | Income | Expenses |
| 💵 Fundraising | $36,250 | $5,700 | $37,155 | $6,831 |
| 🪙 Membership Dues | $1,000 | $571 | ||
| 💵 Donations | $1,000 | $200 | ||
| 🍂 Fall Fundraiser | $2,500 | $1,377 | ||
| 📚 Read-a-Thon | $19,000 | $700 | $18,304 | $657 |
| 👕 Spirit Gear | $2,000 | $1,000 | $1,374 | $1,051 |
| 📸 School Pictures | $7,000 | $4,149 | ||
| 🛍️ Mixed Bags | $1,500 | |||
| 📖 Yearbooks & Lovelines | $1,000 | $4,000 | $7,782 | $4,183 |
| 💸 Retail Rebates | $600 | $1,393 | ||
| ✏️ EduKit | $350 | $484 | ||
| 🌯 Spirit Nights | $300 | $581 | ||
| 🚴 Bike, Walk, and Roll Grant | $941 | $941 | ||
| 🎓 Educational Programs | $7,800 | $9,952 | $12,368 | |
| 🔔 After School Enrichment Scholarships | $3,000 | $670 | $1,756 | |
| 🍅 Garden | $1,000 | $13 | $1,132 | |
| 🎭 School Play | ||||
| 👨👦 Cardinal Kids Mentoring Program | $500 | $432 | ||
| 🌼 Hispanic Heritage Month | $300 | $300 | ||
| 🎨 Art Enrichment | $500 | $276 | ||
| 💦 Field Day | $2,100 | $75 | $374 | |
| 🚶 Let’s Go Club | $300 | |||
| 🏃♀️ Girls on the Run | $100 | |||
| 📚 Book Fair | $9,074 | $7,970 | ||
| 🧧 Cardinal Chinese Club | $120 | $127 | ||
| 🏫 Staff Grants | $3,400 | $2,166 | ||
| 🏫 Staff Grant Fund | $3,400 | $2,166 | ||
| 🏘️ Community Relations | $3,600 | $20,165 | $21,623 | |
| 🥧 Adopt a Family | $100 | $22 | ||
| 🍲 Food Pantry | $20,021 | $19,421 | ||
| ☕ Coffee Events | $500 | |||
| 💦 Rising Kindergarten Playdates | $100 | $153 | ||
| 🌈 Tears and Cheers | $100 | $98 | ||
| 🏘️ Neighborhood Playdates | $100 | $144 | $178 | |
| 🍕 In-person PTA Meetings | $200 | |||
| 🌎 Spanish-language interpretation for meetings | $2,500 | $1,750 | ||
| 🎉 Events | $8,100 | $661 | $7,838 | |
| 👋 Back to School Picnic | $750 | $638 | ||
| 🏠 Open House | $250 | |||
| 🍂 Fall Event | $400 | $335 | ||
| ❄️ Winter Event | $1,000 | $1,000 | ||
| 🌱 Spring Event | $4,000 | $3,366 | ||
| 🎓 5th Grade Promotion | $700 | $34 | $586 | |
| 🍿 Outdoor Movie Nights | ||||
| 👋 5th Grade Picnic | $700 | $164 | $354 | |
| 🚌 5th Grade Field Trip | $300 | $462 | $1,559 | |
| 🙏 Staff Appreciation | $9,500 | $7,932 | ||
| 🎒 Back-to-School Appreciation | $750 | $551 | ||
| 🍁 October Teacher Work Day | $250 | $115 | ||
| 🥘 Parent-Teacher Conference Day Lunch - Fall | $1,000 | $981 | ||
| 🎁 Holiday Appreciation | $200 | |||
| 🥘 Parent-Teacher Conference Day Lunch - Spring | $1,000 | $800 | ||
| 🧑🏫 Staff Appreciation Week | $5,000 | $4,640 | ||
| 🎉 End of School Thank You | $250 | |||
| ☕ Coffee for Staff | $500 | $454 | ||
| 📎 Supply Buffet | $500 | |||
| 🙏 General Staff Appreciation | $250 | $191 | ||
| Administrative / Miscellaneous | $3,347 | $2 | $2,201 | |
| 🧻 Office Supplies | $997 | $2 | $750 | |
| 🧻 Laminator Film | $250 | $130 | ||
| 💲 Dues - Virginia PTA and Arlington CCPTA | $800 | $339 | ||
| 📰 E-mail Newsletter | $600 | $477 | ||
| ☎️ Student Directory | $300 | $300 | ||
| ⛈️ Insurance | $250 | $180 | ||
| 💲 Transaction Fees | $100 | $7 | ||
| 🖥️ Website | $50 | $19 | ||
| Total | $36,250 | $41,447 | $67,935 | $60,959 |
| ↪️ Carryover from 2021-2022 | $32,863 | $32,863 | ||
| ↪️ Reserves for 2023-2024 | $27,666 | $39,839 | ||
| Total (incl. carryover and intended reserves) | $69,113 | $69,113 | $100,798 | $100,798 |
💵 Fundraising #
🪙 Membership Dues #
We had 180 members last year, each of whom paid $5 in membership dues, for a total of $900 in revenue. We expect a similar number of members this year.
💵 Donations #
This is for open-ended donations made to the PTA.
🍂 Fall Fundraiser #
These are the revenues from the Election Day Bake Sale.
📚 Read-a-Thon #
We received about $19,000 in revenue from Read-a-Thon in 2021-2022. We also incurred a few expenses, which were mostly rewards for classes who read a lot.
👕 Spirit Gear #
Spirit Gear is clothing and accessories with the Abingdon Cardinal logo, like t-shirts and car magnets.
📸 School Pictures #
These are funds we receive from our photography vendor for facilitating school photos last year.
🛍️ Mixed bags #
The “Mixed Bags” fundraiser is also known as the Boon Supply fundraiser - funds raised from a mail-order catalog program. We received about $1,500 from this fundraiser last year. NOTE: we did not hold this fundraiser in 2022-2023.
📖 Yearbooks & Lovelines #
We received about $1,000 in yearbook sales in 2021-2022, while spending about $4,000 to have the yearbooks printed. We sold Lovelines this year (messages from families within the yearbook) to help offset the cost.
💸 Retail Rebates #
Retail rebates are programs like Harris Teeter’s “Together in Education” and AmazonSmile in which community members “link” their accounts with the PTA, which receives a portion of money spent at the vendor.
✏️ EduKit #
Edukit offers prepackaged school supplies that are tailored to meet the needs of each grade at Abingdon Elementary. The PTA receives a portion of sales.
🌯 Spirit Nights #
Spirit Nights are scheduled by the PTA at select restaurants and businesses in our area during which they donate a percentage of proceeds back to the PTA.
🚴 Bike, Walk, and Roll Grant #
The PTA applied for, and received, a grant from the Virginia Department of Transportation (a “QuickStart Mini Grant”). The funds are required to be spent on encouraging or enabling students to walk or bicycle safely to school. The PTA purchased reflective keychains and snap bracelets that were mainly distributed on Walk, Bike, and Roll to School Day on October 12, 2022.
🎓 Educational Programs #
🔔 After School Enrichment Scholarships #
We provided after-school enrichment classes to students whose families would not otherwise be able to afford such classes.
🍅 Garden #
We financially supported our school garden to ensure that it has sufficient supplies. These include tools, seeds, and potting soil.
🎭 School Play #
Abingdon teacher Ms. Kerry Abbott puts on a wonderful school play every spring. Last year we purchased costumes for the play, which cost about $725. We have earmarked a similar amount for this year. NOTE: these funds were reprogrammed as the school play did not take place this year.
👨👦 Cardinal Kids Mentoring Program #
The Cardinal Kids Mentoring Program matches students with staff members. The goals of the program are to build school connections, support academic success, increase self-esteem, and have fun. The funds expended last year were mostly spent on food and t-shirts for mentoring events. The program is managed by Ms. Caty Branco, Abingdon’s bilingual parent liaison.
🌼 Hispanic Heritage Month #
The PTA funds a breakfast each year that celebrates Hispanic Heritage Month.
🎨 Art Enrichment #
The PTA pays for a few art-related needs:
- Supplementary supplies for art classrooms
- The Reflections program, for ribbons and certificates for participating students
- Support for Abingdon’s annual art show
💦 Field Day #
Abingdon’s physical education teachers organize an excellent Field Day every spring, in which students participate in a number of fun outdoor activities.
🚶 Let’s Go Club #
The Let’s Go Club is a walking club that focuses on health and exercise. The program is managed by Ms. Caty Branco, Abingdon’s bilingual parent liaison.
🏃♀️ Girls on the Run #
Girls on the Run is a running program for girls in 3rd, 4th, and 5th grade.
📚 Book Fair #
The PTA organized a book fair, which raised funds for the school library.
🧧 Cardinal Chinese Club #
Volunteers operated an after-school Chinese club, which used donations from parents to purchase supplies.
🏫 Staff Grant Fund #
The Staff Grant Fund is new this year. Funds are intended to directly benefit as many students as possible. This allows us to identify new, worthwhile expenditures as the school year progresses.
Community Relations #
🥧 Adopt a Family #
The PTA collaborates with the Student Services Team to feed needy Abingdon families during Thanksgiving and December. Most food is donated by the community.
🍲 Food Pantry #
The PTA operated a food/snack pantry with donated funds this year.
☕ Coffee Events #
The PTA intended to hold meet-and-greets with coffee to build community and to raise awareness of the PTA’s activities and mission. NOTE: these did not take place.
💦 Rising Kindergarten Playdates #
The PTA organizes playdates for rising kindergarteners over the summer.
🌈 Tears and Cheers #
The PTA organizes a meet-and-greet for kindergarten parents on the first day of school.
🏘️ Neighborhood Playdates #
The PTA holds playdates throughout Abingdon’s attendance zone.
🍕 In-person PTA Meetings #
The PTA holds most meetings virtually; however, we have set aside funds for an in-person meeting this year. NOTE: this did not take place this year.
🌎 Spanish-language interpretation for meetings #
The PTA pays for real-time Spanish-language translation of its General Membership meetings. Spanish is spoken at home by about 25% of Abingdon families.
🎉 Events #
👋 Back to School Picnic #
The PTA organizes a picnic in August to welcome families back to school.
🏠 Open House #
The PTA sets up a table at Open House to establish connections with new and returning families.
🍂 Fall Event #
We held a Trunk or Treat event.
❄️ Winter Event #
We held a Winter Wonderland event.
🌱 Spring Event #
We held an International Night event.
🎓 5th Grade Promotion #
The PTA helped celebrate 5th graders at their graduation.
🍿 Outdoor Movie Nights #
The PTA would like to hold outdoor movie nights this year. NOTE: these did not happen.
👋 5th Grade Picnic #
5th grade teachers had a picnic for their students to mark the end of their time at Abingdon.
🚌 5th Grade Field Trip #
The PTA allocated funds for a potential field trip for 5th grade students. Due to challenges in planning the field trip, these funds were used to fund a “Glow Party” for 5th graders.
🙏 Staff Appreciation #
The PTA treats Abingdon staff with meals, snacks, coffee, and other goodies at various times of the year as a way of saying thank you.
📎 Supply Buffet #
The PTA occasionally organizes a “supply buffet” for staff, in which the PTA buys in-demand school supplies for staff to pick up.
Administrative / Miscellaneous #
🧻 Office Supplies #
This expense is almost exclusively for paper that the PTA uses to send out flyers in Tuesday folders.
🧻 Laminator Film #
The PTA has allocated funds to pay for film for the school’s laminator, which the PTA provided as a gift to the school in the past. This is the last year in which the PTA will fund this expense.
💲 Dues - Virginia PTA and Arlington CCPTA #
For each payment of $5 membership dues, the Abingdon PTA must send $0.25 to the County Council of PTA’s, $1.50 to the Virginia PTA, and $2.25 to the National PTA.
📰 E-mail Newsletter #
The PTA uses a vendor to distribute its newsletter, the Cardinal Courier. This year the PTA transitioned to Mailchimp which is half of the monthly cost of the prior vendor.
☎️ Student Directory #
These funds go to a vendor who make a student directory available online to the Abingdon community.
⛈️ Insurance #
We are required by the state PTA to have an insurance policy.
💲 Transaction Fees #
The PTA pays transaction fees for accepting credit cards.
🖥️ Website #
Hosting our website costs nothing, but our domain registration costs about $20 anually.